Entry Form

Cheffins Machinery Sales take place on a monthly basis at our saleground at Sutton. If you wish to make an entry into one of our auction sales, please select the date of the sale and the appropriate entry form below and submit it to us.

Please click here to download our Seller's Conditions of Sale for Cambridge Machinery Sales. 

If you have any questions, please contact the team by clicking here or telephone 01353 777767.

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or state if not registered for VAT

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Vendor Entry Form

Use the form below to enter items into the forthcoming auction. Click the 'Add Entry' button to add a new item

Conditions of Sale

Cambridge Machinery Sales - Conditions of Sale

  1. DEFINITIONS
    • 1.1 In these conditions the following meanings unless inconsistent with the context:
      "Auctioneers" means Cheffins of the Saleground, Sutton, Ely, Cambs, CB6 2QT.
      "Commission" means the commission charged on the sale of Lots in accordance with clause 2 below.
      "Conditions" means the standard terms and conditions of business set out in this document.
      "Lots" means all machinery and all other items sold or intended to be sold in accordance with these conditions.
      "Purchaser" means a person, firm or company who purchases Lots.
      "Vendor" means any person, firm or company who puts forward Lots intended to be sold at the sale.
      "Sale" means a sale of Lots by auction from time to time organised by the Auctioneers.
      "Sale Day" means the day fixed by the Auctioneers for an auction and where the context so requires means the day fixed for the auction in which a particular Lot is entered.
      "Saleground" means The Saleground, Sutton, Ely, Cambs, CB6 2QT.
      "Reserve Price" means the minimum price fixed by either the Auctioneers or the Vendor at which Lots are to be sold at the Sale.
    • 1.2 Except where the context otherwise requires words denoting the singular include the plural and vice versa; words denoting one gender include all genders; words denoting persons include corporations and vice versa.
  2. COMMISSION
    • 2.1 Vendor shall pay Commission to the Auctioneers at the following rates:-
      Class 1 (see definition in 2.5 below) 5% plus VAT of the total selling price (exclusive of VAT) of each Lot
      Class 2 (see definitions in 2.5 below) 7.5% plus VAT of the total selling price (exclusive of VAT) of each Lot.
    • 2.2 Commission charges will be subject to a minimum and maximum as follows:-
      Class 1 (see definition in 2.5 below) minimum £50 maximum £600
      Class 2 (see definition in 2.5 below) minimum £5 maximum £600
    • 2.3 VAT at the standard rate will be charged on all commissions.
    • 2.4 Commission at the rate specified in Clause 2.1 above together with the Entry Fees as specified in Clause 3 below shall be Payable by the Vendor on all Lots sold privately at the Saleground.
    • 2.5 Definitions:
      Class 1 items: Tractors, Excavators, Loading Shovels, Telescopic Handlers, Forklift Trucks, Bulldozers, Cranes, Dumpers, Combine Harvesters, Self-Propelled Sugar Beet and Potato Harvesters, and Self-Propelled Sprayers.
      Class 2 items: All other items.
  3. ENTRY FEES
    • 3.1 Entry fees on all Lots sold, unsold and entered but not forward shall be charged at £10 plus VAT per Lot.
    • 3.2 Lots offered for the second and subsequent times will be charged at double the Entry Fee referred to in Clause 3.1 above.
    • 3.3 VAT at the standard rate will be charged on all entry fees.
  4. ENTRY OF LOTS FOR SALE
    • 4.1 All Lots must be delivered to the Saleground during the week preceding the sale, Monday to Friday, 8am to 4pm. Sunday prior to the sale by arrangement with the auctioneer.
    • 4.2 Unless otherwise agreed by the Auctioneers no entries can be accepted on the day of the Sale.
    • 4.3 All Reserve Prices must be set out in writing and handed to the Auctioneers office at least 96 hours previous to the Sale otherwise no responsibility can be accepted by the Auctioneers for errors in respect to Reserve Prices.
    • 4.4 All Lots brought into the Saleground must be offered for sale by auction and must not be sold privately before the Sale. In the event that any private transactions take place following a Sale whilst the Lots remain in the Saleground they must be notified to the Auctioneers. Such transactions will be treated as a sale of the Lots by the Auctioneers.
    • 4.5 If a Lot remains unsold following the Sale Day for which it has been entered and remains in the Saleground the Auctioneers reserve the right to sell such Lot at the reserve price without further consultation with the vendor.
    • 4.6 Following the sale of any tractors, vehicles and other self-propelled machines the Auctioneers shall not pay over the purchase price to the Vendor until such time as the Vendor has given to the Auctioneers the registration document for such tractors, vehicles or other self-propelled machines if the Vendor has stated on the entry form that the registration document will be supplied
    • 4.7 The Auctioneers reserve the right to annul and cancel any sale where the Vendor has stated on the entry form that the V5 registration document is supplied and whereupon the said document is not delivered to the Auctioneers within fourteen days of the Sale Day. The Auctioneers also reserve the right to apply for a duplicate V5 registration document and charge the vendor the DVLA fee for such a duplicate together with an administration fee equivalent to 30% plus VAT of the DVLA charge. Where the Vendor does not show the V5 registration document being supplied, these charges will not apply. In the event the sale is rescinded, the Vendor will be responsible for any cost of transport incurred in the Lot(s) being transferred to or from the Saleground or any other agreed location.
  5. RESERVE PRICE AND BIDDING
    • 5.1 The Auctioneers and/or the Vendor reserve the right to fix a Reserve Price for any Lot.
    • 5.2 The Vendor may bid for any Lot either personally or through the Auctioneers or through any other person as many times as the Vendor thinks fit and may withdraw any Lot at any time before the sale of such Lot.
    • 5.3 The Auctioneers may without giving any reason refuse to accept bidding of any person. In the case of a dispute as to any bid, the auctioneers may forthwith determine the dispute or put up the Lot again at the last undisputed bid or withdraw the Lot.
  6. AUCTIONEERS AS AGENT FOR VENDOR
    • 6.1 The Auctioneers sell as Agent for the Vendor and as such are not responsible for any default by the Vendor or Purchaser.
    • 6.2 In the event that a purchaser fails to pay the purchase price for the Lot in accordance with these Conditions and the Auctioneers have previously advanced to the Vendor of such Lot an amount representing such purchase price the Vendor shall forthwith at the request of the Auctioneers assign all and any of his rights against the Purchaser in respect of the unpaid purchase price to the Auctioneers and shall execute such documents as may be required by the Auctioneers to give effect to such assignment and further, shall give reasonable co-operation to the Auctioneers in any action, claim or proceeding brought or threatened by the Auctioneers against the Purchaser.
  7. REMOVAL OF LOTS FROM SALEGROUND
    • 7.1 All Lots whether sold or unsold may not be removed from the Saleground without a pass for the removal of Lots. Passes can be obtained from the Auctioneers office. All Lots must be checked out by the Security Staff.
    • 7.2 All Lots remaining unsold which are not to be entered into the following Sale, and Lots which the Auctioneers have requested the Vendor to collect, must be cleared from the Saleground within 14 days of the Sale in which they were last entered or within 14 days of such request from the Auctioneers to collect the Lots unless the Auctioneers expressly agree otherwise.
    • 7.3 Any Lot which (without the express written consent of the Auctioneers) has not been collected within 6 calendar months from the day on which it was sold or last offered for sale will be deemed to be abandoned and the auctioneers will be entitled to dispose of such abandoned Lots at their unfettered discretion. For the avoidance of doubt, any monies arising from such disposal(s) will be paid to and retained by the Auctioneers.
  8. TITLE
    • 8.1 The vendor undertakes that the items entered for the Sale are their sole property and are not subject to any hire purchase, lease, contract hire agreement on any other contract, and that they shall abide by the Standard Terms and Conditions of Business shown on the entry form.
    • 8.2 The vendor warrants that they are entitled to have possession of and to sell the goods and are entitled to instruct the Auctioneers to sell them by auction. The vendor further warrants that all the information supplied by them or their agents is accurate and agree to indemnify any purchaser against any liability howsoever arising in respect of you receiving the goods at Auction or in respect of any inaccuracies in the above information and against all costs and expenses incurred by you on my/our behalf in dealing with any claim arising in that respect.
    • 8.3 The vendor certifies that they have notified the Auctioneers in writing if any of the items entered have been recorded by any insurance company as a write-off or have been subject to a major insurance claim.
  9. EXCLUSION OF LIABILITY
    • 9.1 The Auctioneers shall not be liable for any expense, loss, claim or proceedings in any respect of any loss or damage whatsoever to any property real or personal (including all Lots which remain at the Vendor's risk until risk passes to the Purchaser in accordance with clause 18.3 below) whether incurred before, during or after the Sale.
    • 9.2 The Auctioneers shall not be liable for any expense, loss, claim or proceedings in respect of personal injury to or death of any person arising out of or in the course of or caused by the Sale, except to the extent that the same is due to the negligence of the Auctioneers, their servants or agents.
  10. INSPECTION OF GOODS
    • All Lots are sold with all faults and imperfections and errors of description. Purchasers should satisfy themselves prior to the sale of the Lots as to the condition of each Lot and should exercise and rely on their own judgement as to whether the Lot accords with its description. Neither the Auctioneers, their servants or agents are responsible for errors of description or for the genuineness or authenticity of any Lot. No warranty is given by the Auctioneers, their servants or agents or by any Vendor to any Purchaser in respect of any Lot and any express or implied conditions or warranties are excluded to the fullest extent permitted by law.
  11. AUCTIONEERS' RIGHT TO ANNUL SALES
    • In the event of any dispute or refusal to pay or of non-payment of the part of the Purchaser, the Auctioneers may, entirely at their discretion, annul and cancel the sale of such Lot or Lots.
  12. HEALTH AND SAFETY AT WORK ACT 1974 AND ALL OTHER ACTS AND REGULATIONS APPLICABLE TO FARM SAFETY
    • 12.1 So far as is reasonably practical, the vendor undertakes that they have taken sufficient steps to ensure that the items entered are safe and without risk to health at all times when being set, used, cleaned or maintained by a person at work and in observation of proper health and safety procedures.
    • 12.2 So far as is reasonably practical, in compliance with paragraph (12.1) above, the vendor has carried out, or arranged for the carrying out, of suitable testing and examination to ensure there will be no risk to safety (taking into account the age and condition of this/these articles).
    • 12.3 So far as they exist, the Vendor undertakes they will provide the purchaser of the Lots(s) all operators handbooks and instruction manuals. If required to do so and if possible, the Vendor further undertakes to provide the buyer with an explanation about the use for which the Lot(s) is/are designed and about any issues necessary to ensure it will be safe and without risk to health at all times.
  13. TRADES DESCRIPTION ACT 1968
    • The Vendor is reminded that under the terms of the Trade Description Act 1968 the Vendor of any Lots to which a false description is applied may be guilty of a criminal offence punishable by fine or imprisonment.
  14. RESERVATION OF TITLE
    • 14.1 If the Auctioneers allow the Purchaser to remove the Lot from the Saleground before the Purchaser has made full payment for the Lot then title to the Lot shall remain vested in the Vendor.
    • 14.2 If the Auctioneers pay the Vendor the price of the Lot before the purchaser has paid the price to the Auctioneers, title to the Lot shall pass to the Auctioneers and shall remain with the Auctioneers until full payment has been made by t he Purchaser to the Auctioneers, when title shall pass to the Purchaser.
    • 14.3 Notwithstanding that the title has not passed to the Purchaser all risk of damage to the Lot shall pass to the Purchaser immediately upon sale (the fall of the hammer).
    • 14.4 The Purchaser shall until payment has been made in full keep the Lot in good marketable condition and readily identified and shall indemnify the Vendor or the Auctioneers as the case may be for any damage.
    • 14.5 In the event of any sale by the Purchaser of a Lot before full payment has been made the Purchaser shall hold the proceeds of such sale on trust for the Vendor of the Auctioneer (as the case may be) and shall pay such proceeds into a separate identifiable bank account.
    • 14.6 At the time before the title to the Lot has passed to the Purchaser, the Vendors or the Auctioneers (as the case may be) including the Auctioneers acting as agents for the Vendor, shall have the right to enter upon the Purchasers property for the purposes of recovering the Lot.
  15. GOVERNING LAW AND JURISDICTION
    • For the avoidance of doubt all contracts entered into between the Purchaser and Vendor and between either of them and the Auctioneers on the basis of these standard terms and condition of business are governed by the laws of England and Wales and the parties hereby submit to the non-exclusive jurisdiction of the English Courts.

THE SALEYARD IS OPEN FOR THE RECEPTION OF GOODS DURING THE WEEK PRECEDING THE SALE, MONDAY TO FRIDAY 8am TO 4pm, SUNDAY PRIOR TO THE SALE BY ARRANGEMENT WITH AUCTIONEERS.

Lot number labels will be forwarded for items accepted into the Sale.

Receipt of this entry form will not be acknowledged.

I/We undertake to present the items, and those on continuation sheets, for sale and to deliver same to the Saleground during the specified delivery time.

I/We certify that the items entered above for the Sale are my/our sole property and are not subject to any hire purchase, lease, contract hire agreement or any other contract, and that I/we shall abide by the Standard Terms and Conditions of Business which are detailed above.

I/We warrant that I am/we are entitled to have possession of and to sell these goods and am/are entitled to instruct you to sell them by auction and I/we further warrant that all the information supplied by me/us or our agents is accurate and I/we agree to indemnify you against any liability howsoever arising in respect of you receiving the goods or selling the goods at Auction or in respect of any inaccuracies in the above information and against all costs and expenses incurred by you on my/our behalf in dealing with any claim arising in that respect.

I/We certify that I/we have notified the Auctioneers in writing if any of the items entered above, or any continuation form, have been recorded by any insurance company as a write-off or have been subject to a major insurance claim.

As seller of this/these items I/we undertake that: 
(a) so far as is reasonably practical. I have taken sufficient steps to ensure that this/these articles are safe and without risk to health at all times when being set, used, cleaned or maintained by a person at work and in observation of proper health and safety procedures. 
(b) so far as is reasonably practical, in compliance with paragraph (a) above, I have carried out, or arranged for the carrying out, of suitable testing and examination to ensure there will be no risk to safety (taking into account the age and condition of this/these articles). 
(c) so far as they exist. I will provide the purchaser of the article(s) all operators handbooks and instruction manuals. If required to do so and if possible, I am prepared to provide to the buyer an explanation about the use for which the article(s) is/are designed and about any issues

Please email any images, including catalogue date, your name, telephone and email address to machinery@cheffins.co.uk. Please be sure to name your images sensibly so that a member of our team can easily match images to items.

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